Posts Tagged ‘organisation’

Yesterday I attended the (more or less) weekly diary meeting in the Vicarage. This is where we sort the week out, both churchwise and familywise. Monday mornings is our slot for this.

Making sure the message is received can be tricky

It’s not just me and the Vicar at these meetings: Rocky the Ministry Trainee attends too, as does Beauty, who volunteers some time to help the Vicar out with some of his admin. The weeks when this meeting doesn’t happen can get quite stressful as important information like ‘I’m doing a funeral but don’t worry I’ll definitely be back with the car in time for swimming’ doesn’t get communicated. The last couple of weeks have suffered from this lack of diary liaison.

So you will understand that I like it when we have a diary meeting. I’m not sure whether this is normal for clergy wives, but it certainly helps us.  Vicarage life suffers from a serious lack of routine, so knowing what is on this week helps me to keep my head above water. I also usually pop in to the less frequent meeting that the Vicar holds with his leadership team where they plan ahead for the coming months. This can be a great help for our plans as a family, especially as diary and admin aren’t really the Vicar’s strongest subjects.

Whilst we’re talking about Vicarage communications, I had a funny discussion on Facebook yesterday where a whole heap of Vicar’s wives (I think I decided ages ago that the collective noun is a hoot) agreed that the best way to communicate with our husbands is by email.  And this was a group of wives who don’t work outside the home, who could just pop their heads around the study door! I also use Facebook and Twitter from time to time. Little post-it notes get lost in the chaos of the study and verbal communications are immediately forgotten. Best to put it in (electronic) writing every time. How do you communicate as a family and avoid double or triple bookings or just the stress of not quite knowing what is going on and where the car has got to?

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I would really really really like to be better at organising our family life. The Vicar has a real problem with organisation. In fact, he always prays for the spiritual gift of administration, valuing it very highly, but so far the Lord has not blessed him in that department. And he has just appointed an administrator, but she’s not fulltime. Yet. And I’m not sure it’s her job to organise the family as well as the parish.

One of the things I have been looking for is a calendar system that both the Vicar and I could access from our individual (but networked) computers and also (in the future, when we upgrade our rather primitive devices) mobile phones. The Vicar currently has a Palm Pilot, but obviously this technology is now rather retro.

One friend has recently recommended cozi.com to us, which looks fantastic. However, I notice that it’s only really good with the iPhone, (that’s the only one where you’re able to edit as well as read the calendar) not other smartphones, and she uses it with Outlook and we use Mozilla Firefox. So I’m not sure about it, tho’ her local computer expert tells us it should be fine. How do you organise your family/parish lives? What is the solution, and if there isn’t one, can someone please design it? Thanking you all for your kind attention in this matter…

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